Setting Up Training Hour Requirements

Roles: Owner, Director

Training Settings is where the requirement itself gets defined — a policy decision, so it's Owner/Director only, separate from the Staff Training and Log tabs a Manager also uses day to day.

Two things get configured here. First, a compliance-year setting for the whole center: either a fixed date every year (defaults to January 1, a standard calendar year) or each staff member's own hire-date anniversary. Second, required hours per year, set independently for each role — a Director can need more than a Staff member, since that's how most states actually structure it.

Optionally, add a one-time new-hire rule to any role: some number of hours due within a set number of days of that person's hire date. This is separate from, and doesn't count toward, the recurring annual total by default — it's evaluated once per person and never re-checked. See Childcare Staff Training Hours Tracking for how the two interact.

If you switch to hire-date mode or add a new-hire rule, any staff member missing a hire date on file gets flagged right on the Staff Training tab with a prompt to add one — nothing silently breaks or reports blank.